5 Ways to Speed Up Your Invoicing Workflow (Save 10+ Hours Per Month)

Most creatives spend too much time on invoicing. But it doesn't have to be slow.

Here are 5 ways to speed up your invoicing workflow and save 10+ hours per month.

1. Use Invoice Templates

The problem: Creating invoices from scratch every time takes 10-15 minutes. You're retyping the same information repeatedly.

The solution: Create invoice templates for common project types. Start from a template instead of creating from scratch.

How it works:

Create templates for: logo design, website design, photography, etc.
Include standard line items, payment terms, and descriptions
Start new invoices from templates and customize as needed

Time saved: 5-10 minutes per invoice. If you send 10 invoices per month, that's 50-100 minutes saved.

Why it matters: Templates eliminate repetitive work. You create invoices in under 2 minutes instead of 10-15 minutes.

2. Automate Client Information

The problem: Manually entering client information (name, email, address) for every invoice takes time.

The solution: Use an invoicing tool that saves client information. Select a client instead of typing their details.

How it works:

Save client profiles with contact information
Select client from dropdown when creating invoice
Client information auto-fills

Time saved: 2-3 minutes per invoice. If you send 10 invoices per month, that's 20-30 minutes saved.

Why it matters: Auto-fill eliminates typing. You select instead of entering information manually.

3. Use Payment Links

The problem: Manually sending payment instructions, bank details, or payment requests takes time and creates confusion.

The solution: Include payment links directly in invoices. Clients click to pay instantly.

How it works:

Add Stripe or PayPal payment links to invoices
Clients click link to pay with card
Payment is processed automatically

Time saved: 5-10 minutes per invoice (no payment instruction emails, no follow-ups). If you send 10 invoices per month, that's 50-100 minutes saved.

Why it matters: Payment links eliminate payment instruction emails. Clients pay immediately without confusion.

4. Batch Process Invoices

The problem: Creating and sending invoices one at a time throughout the month is inefficient.

The solution: Batch process invoices. Create multiple invoices at once, then send them all together.

How it works:

Set aside 30 minutes once per week for invoicing
Create all invoices for completed projects
Send them all at once

Time saved: 10-15 minutes per week (less context switching). That's 40-60 minutes saved per month.

Why it matters: Batching reduces context switching. You're more efficient when you focus on one task.

5. Use Simple Invoicing Tools

The problem: Complex accounting software requires setup, configuration, and learning. Creating invoices takes 10-15 minutes.

The solution: Use simple invoicing tools built for speed. Create invoices in under 2 minutes.

How it works:

Simple tools focus on invoicing only
No setup or configuration required
Fast, intuitive interface

Time saved: 8-13 minutes per invoice (vs accounting software). If you send 10 invoices per month, that's 80-130 minutes saved.

Why it matters: Simple tools are built for speed. You create invoices faster without unnecessary features.

Total Time Saved

If you send 10 invoices per month:

Templates: 50-100 minutes
Auto-fill client info: 20-30 minutes
Payment links: 50-100 minutes
Batch processing: 40-60 minutes
Simple tools: 80-130 minutes

Total: 240-420 minutes (4-7 hours) saved per month

If you send 20 invoices per month:

Total: 480-840 minutes (8-14 hours) saved per month

The Bottom Line

Speed up your invoicing workflow by:

✅ Using invoice templates
✅ Automating client information
✅ Using payment links
✅ Batch processing invoices
✅ Using simple invoicing tools

Most creatives can save 10+ hours per month by implementing these 5 strategies.

The fastest way: Use a simple invoicing tool like inv.so that includes templates, client management, and payment links.

Ready to speed up your invoicing? Try inv.so free — 3 free sends, then $9/month.

5 Ways to Speed Up Your Invoicing Workflow (Save 10+ Hours Per Month)