Designer Invoice Template (Free, Minimal & Aesthetic)

If you're a designer, your invoice shouldn't look like it came from a generic accounting app.

It should feel intentional — clean, modern, well-spaced, and aligned with the way you present your work.

This Designer Invoice Template was built for:

graphic designers
brand designers
illustrators
UI/UX designers
visual creatives

It's minimal, client-friendly, and fast to reuse for future projects.

📖 Part of our invoicing guide series: Templates are Step 1 in creating professional invoices. For the complete guide, see How to Invoice as a Designer or Creator.

Preview (Layout Overview)

Clean. Readable. Zero clutter.

A well-designed invoice template for designers includes:

Header: Your name or studio name, contact information
Client Details: Client name, company (if applicable)
Project Summary: Clear description of the work
Line Items: Detailed breakdown of services with descriptions
Totals: Subtotal, taxes (if applicable), total due
Payment Terms: Due date, payment methods, deposit information
Payment Link: Easy way for clients to pay instantly
Notes Section: Optional space for usage rights, deliverables, or project details

Visual Example

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[Your Name / Studio]
[Your Email]
[Your Website] (optional)

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INVOICE #INV-2026-0001
Date: March 7, 2026
Due: March 21, 2026

Bill To:
[Client Name]
[Client Company] (if applicable)
[Client Email]

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Project: Brand Identity Design — Full Package

Services:
──────────────────────────────────────────────────────────────────────────────────
Logo Design (primary mark + 3 variations)                    $800
Brand Guidelines Document (20 pages)                          $600
Typography System (3 font families)                           $400
Color Palette & Application Examples                          $400
──────────────────────────────────────────────────────────────────────────────────
                                                                    TOTAL: $2,200

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Payment Terms:
- 50% deposit ($1,100) due upon project start
- 50% balance ($1,100) due upon final delivery
- Payment via card: [payment link]
- Or bank transfer: [account details]
- Late payments subject to 5% monthly interest

Notes:
Thank you for the opportunity to work on this project. All deliverables will be 
provided in print-ready and digital formats. Usage rights: Worldwide, unlimited 
time, all media.

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This is what a professional designer invoice looks like. Clean, clear, client-friendly.

What's Included in This Template

✓ Designer-friendly layout

Modern, minimal, balanced spacing. No corporate clutter or unnecessary fields.

✓ Clear project summary

Perfect for branding work, web design, UI/UX, and illustration. Communicates value, not just price.

✓ Line items with descriptions

Each service line includes a brief description so clients understand what they're paying for.

✓ Payment terms section

Deposits, due dates, methods — all clearly formatted. Common designer terms like "50% upfront, 50% upon completion" are easy to include.

✓ Notes & licensing space

For usage rights, deliverables, and project details. Essential for designers who need to specify usage terms.

✓ Ready to use in inv.so

Send as a link or PDF instantly. No manual template management required.

Who This Template Is For

🎨 Graphic Designers

Logo design, print assets, packaging, marketing materials.

🎨 Brand Designers

Identity systems, guidelines, full brand builds, brand strategy.

🎨 Illustrators

Commercial illustrations, editorial work, custom artwork, character design.

🎨 UI/UX Designers

Wireframes, prototypes, design systems, user research, interface design.

🎨 Motion & Visual Designers

Motion graphics, reels, animations, video content, social media assets.

If your work lives in Figma, Illustrator, or After Effects — this template fits your workflow.

How to Use This Template

1. Add your branding

Use your name, studio name, or a simple typographic header. Keep it minimal and professional.

2. Fill in client details

Keep it minimal — name, email, company if needed. No need for excessive contact information.

3. Add project or deliverable info

Examples:

"Brand Identity Design — Full Package"
"Website UI/UX Design"
"Illustration Set for Campaign"
"Logo Design + Brand Guidelines"

4. Add itemised pricing

Clients love clarity. Keep lines short and well-defined. Include:

Service description
Quantity (if applicable)
Rate or price
Total per line item

5. Set payment terms

Common designer terms:

50% deposit upfront
50% on completion
Net 7, Net 14, Net 30 (payment due within X days)
Payment upon delivery

6. Include a payment link

With inv.so, you can add your Stripe payment link — super easy for clients to pay instantly with a card.

7. Export or send

Use a PDF or send directly via invoice link. inv.so handles both options seamlessly.

Done.

Why Designers Need Different Invoice Templates

Designers communicate visually. Your invoice communicates:

professionalism
clarity
your aesthetic
your process

A cluttered or corporate invoice breaks the vibe. A clean invoice reinforces your brand.

This template was built by a designer who wanted invoicing to feel less like accounting and more like… design.

Most invoicing tools are built for accountants, not creatives. They're packed with features you'll never use: expense tracking, payroll, tax reporting, bank reconciliation. As a designer, you just need to send invoices and track payments. Everything else is bloat.

A designer-first invoice template should:

Look intentional and well-designed
Be fast to create and send
Feel like part of your brand
Avoid accounting jargon
Focus on what matters: the work and the payment

Common Designer Invoice Scenarios

Brand Identity Projects

Logo design
Brand guidelines document
Typography system
Color palette
Application examples

Web Design Projects

UI/UX design
Wireframes
Prototypes
Design system
Responsive layouts

Illustration Projects

Commercial illustrations
Editorial illustrations
Character design
Custom artwork
Licensing rights

Retainer Work

Monthly design work
Ongoing brand maintenance
Social media assets
Marketing materials

Best Practices for Designer Invoices

1. Keep it simple

Don't overcomplicate. Clients want clarity, not complexity.

2. Be specific about deliverables

List exactly what's included. This prevents scope creep and sets clear expectations.

3. Include payment terms upfront

Make due dates and payment methods clear from the start.

4. Use professional language

But keep it friendly. You're a creative professional, not a corporation.

5. Add a personal touch

A brief note thanking the client or expressing excitement about the project goes a long way.

6. Make payment easy

Include a payment link so clients can pay instantly with a card.

7. Track everything

Use a system that lets you see at a glance: draft, sent, paid.

FAQs

What should a designer put on an invoice?

Your name or studio
Client details
Project or deliverables
Price breakdown
Payment terms
Due date
Payment link
Optional notes (usage rights, deliverables, etc.)

Should designers charge deposits?

Yes — it's normal and expected. Most designers use 30–50% upfront. This protects you from clients who disappear mid-project and ensures you're paid for your time.

Can I include licensing or usage rights on this invoice?

Absolutely. You can add a separate "Usage Rights" line item or put a note at the bottom specifying how the work can be used.

Can I reuse this template?

Yes — it's designed to be reused for all future clients. Save time by starting from a template rather than creating each invoice from scratch.

How do I handle revisions in my invoice?

You can either:

Include a set number of revisions in the base price
Charge for revisions as a separate line item
Specify revision policy in your payment terms

What payment methods should I accept?

Most designers accept:

Credit/debit cards (via Stripe or similar)
Bank transfers
PayPal (less common now)

Card payments are fastest and most convenient for clients.

How long should payment terms be?

Common terms:

Net 7 (7 days)
Net 14 (14 days)
Net 30 (30 days)

For deposits, payment is usually due immediately or within a few days.

Real-World Examples

Example 1: Brand Identity Project

Invoice for:

Logo design
Brand guidelines
Color palette
Typography system

Total: $2,400
Payment: 50% deposit ($1,200), 50% on completion ($1,200)

Key elements:

Clear deliverables
Professional layout
Payment terms included
Payment link for instant payment

Example 2: Web Design Project

Invoice for:

Homepage design
3 interior pages
Responsive design
Design system

Total: $3,500
Payment: Net 14

Key elements:

Specific page breakdown
Clear scope
Professional presentation
Easy payment

Example 3: Retainer Work

Invoice for:

Monthly design retainer
Up to 20 hours
Social media assets
Marketing materials

Total: $2,000/month
Payment: Monthly, due on 1st

Key elements:

Recurring structure
Clear scope
Professional format
Easy to understand

Template Customization Tips

For Different Project Types

Brand Identity:

Focus on deliverables (logo, guidelines, etc.)
Include usage rights section
Emphasize brand value

Web Design:

Break down by pages/screens
Include responsive design
Mention design system

Illustration:

Specify usage rights
Include licensing terms
Detail deliverables

Retainer:

Clear monthly scope
Hours or deliverables
Recurring structure

For Different Clients

Startups:

Emphasize value
Clear payment terms
Professional but friendly

Agencies:

More formal
Detailed breakdown
Clear terms

Individual Clients:

Friendly tone
Clear explanations
Helpful notes

Common Template Mistakes

1. Too Much Information

Mistake: Including every possible detail, cluttered layout.

Fix: Only include essentials. Less is more.

2. Too Little Information

Mistake: Vague descriptions, missing details.

Fix: Be specific about deliverables and pricing.

3. Corporate Look

Mistake: Looking like accounting software.

Fix: Use clean, modern design that reflects your brand.

4. Missing Payment Terms

Mistake: No due date, no payment methods.

Fix: Always include clear payment terms.

5. No Payment Link

Mistake: Making payment difficult.

Fix: Include payment link for instant card payments.

Try inv.so for Faster Designer Invoices

If you prefer not to manage templates manually, inv.so gives you:

Clean designer-first invoicing flow — Built for designers, not accountants
Beautiful invoices by default — Modern, minimal design
Simple status tracking — Draft, sent, paid — that's it
Stripe payment links — Clients pay instantly with a card
No bloated accounting features — Just invoicing, nothing more
Fast workflow — Create invoice in under 2 minutes
Template reuse — Save time on repeat projects

FAQs

What should be included in a designer invoice template?

Essential elements:

Your name/studio name and contact info
Client name and details
Invoice number and date
Project description
Line items with prices
Total amount
Payment terms and due date
Payment method/link

Optional but helpful:

Logo/branding
Project timeline
Usage rights (if applicable)
Notes section

Can I use my own invoice design?

Yes! Tools like inv.so let you upload your own PDF or PNG invoice designs and convert them to reusable templates. This is perfect for designers who want their invoices to match their brand exactly.

What's the best invoice template for designers?

Minimal and clean. Focus on:

Clear typography
Generous white space
Simple layout
Professional appearance

Avoid clutter, decorative elements, or complex accounting fields.

Should I include my logo on invoices?

Yes, if you have one. It reinforces your brand and makes invoices look more professional. Keep it simple and small.

How do I create a reusable invoice template?

Options:

Use a tool like inv.so (upload your design, map content areas)
Create in design software (Figma, Illustrator), export as PDF
Use a template from invoicing software and customize

Best approach: Upload your own design to a tool that supports custom templates.

Create your first invoice in under 30 seconds.

👉 Try inv.so free — 3 free sends, then $9/month

Why inv.so? It's the invoicing tool I built for myself because every other tool was too complicated, too slow, or too corporate. Now thousands of designers and creators use it to invoice simply and beautifully.